Use of Personal Data
- Your Name, Address, and Eircode will be forwarded to the Irish Bee Foundation Administration Office for the purposes of recording your affiliated membership and verifying to the insurance provider your entitlement to cover in the event of a beekeeping related claim.
- The Irish Bee Foundation will share your Name, Address and Eircode with a trusted courier or supplier for the purposes of arranging delivery of other materials. Any such company will be required to sign a non-disclosure agreement limiting use of your data for the specified purpose only.
- From time to time, the Irish Bee Foundation may communicate directly with members. Such communication will be limited to items directly related to the legitimate business of the Irish Bee Foundation and will not include direct marketing material. Circulation of such materials may also be arranged via a fulfilment company or a data management company to whom your name, address and Eircode will be forwarded for that purpose. Any such company will be required to sign a non-disclosure agreement limiting use of your data for the specified purpose only.
Furthermore, I agree that in accordance with the aims, objectives and constitution of the Irish Bee Foundation, I will undertake to:
- Aspire to keep only the Irish Black Honey Bee
- Strive to complete and maintain registration as a Beekeeper with the Department of Agriculture, Food and the Marine www.gov.ie – bees and honey
- To participate in the annual COLOSS Survey
- To participate in the annual DAFM beekeeping survey
Your Branch may retain email addresses, phone numbers or other details recorded, for the purpose, of direct contact or any sharing you may request, for the period of membership plus 3 months before deleting to allow late renewal. Apart from the above stated purposes, your personal details will not be used or shared with any other party, except in circumstances where your Branch or Irish Bee Foundation is compelled to do so by the laws of the State.
Storage and Retention of your personal data
All reasonable security measures will be taken to ensure that your personal data will be stored by your Branch and by the Irish Bee Foundation in a manner designed to maintain privacy and confidentiality, and to prevent unauthorised access, alteration or deletion. The Irish Bee Foundation will store your personal data in paper records and in electronic form on encrypted computers. Your personal data will be retained by the Irish Bee Foundation for a period of at least 10 years, after which it will be destroyed in a manner consistent with best practice at the time. 10 years is the minimum retention period required under current best practice guidelines, because membership details form part of the financial records of Irish Bee Foundation. It might be necessary for the Irish Bee Foundation Administration Office to keep membership details for a period in excess of 10 years where the statute of limitations on third-party insurance claims exceeds that period. This requirement will be reviewed periodically and amended as appropriate.
Your rights in relation to personal data held by your Branch and by Irish Bee Foundation:
- You are entitled to receive a copy of your personal data on written application to the Secretary of your Branch or Irish Bee Foundation Administration Office, and to have any inaccuracies or deficiencies in your data corrected.
- You can withdraw your consent to the holding or processing of your personal data at any time, on the understanding that deletion of your data will mean that your Branch or Irish Bee Foundation will no longer be able to deliver member services/access to you.
- If you feel that your rights in relation to your personal data have been compromised, you are entitled to seek clarification and/or make a complaint to the Office of the Data Protection Commissioner www.dataprotection.ie.